DATA PRIVACY NOTICE – The Parish Church of All Saints, Pavement in York

1. Your personal data – what is it ?

The processing of personal data is governed by the UK’s General Data Protection Regulation (“the UK GDPR”).

Personal data is data which relates to a living individual who can be identified from that data.

Identification can be by the information alone, or in conjunction with any other information in our possession (or likely to come into our possession).

2. Who are we ?

We are the Parochial Church Council of All Saints, Pavement with St Crux and St Michael, Spurriergate.

As the ‘data controller’ in respect of your personal data, we decide how that data is processed, and for what purposes.

3. How do we process your personal data ?

We comply with our obligations in relation to your personal data under the UK GDPR by

keeping it up to date;

storing and destroying it securely;

not collecting or retaining excessive amounts of data;

protecting personal data from loss, misuse, unauthorised access or disclosure; and

ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

to enable us to provide a voluntary service for the benefit of the public in a particular geographical area;

to administer membership records;

to fundraise and promote the interests of the church;

to manage our employees and volunteers;

to maintain our own accounts and records (including the processing of gift aid applications);

to inform you about church news, as well as events, activities and services taking place at the church;

to share your contact details with the Diocesan office so that they can keep you informed about diocesan news, as well as events, activities and services taking place in the diocese.

4. What is the legal basis for processing your personal data ?

We process your data under one or more of the following bases:

with your explicit consent;

that processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or under a collective agreement;

that processing is carried out by a not-for-profit body with a political, philosophical, religious, or trade union aim – provided that (i) the processing relates only to members, former members, or those who have regular contact with us in connection with the purposes, and (ii) there is no disclosure to third parties without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential, and will only be shared with other members of the church in order to carry out a service to other church members, or for purposes connected with the church. Otherwise, we will only share your data with your consent.

6. How long will we keep your personal data ?

We keep data in accordance with the guidance set out in the guide “Keep of Bin – The Care of Church Records” which is available from the Church of England website.

We retain:

electoral roll data while it is current;

gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and

parish registers (in respect of baptisms, marriages, and funerals) permanently.

7. Your rights, and your personal data

Unless subject to an exemption under the UK GDPR, you have the following rights with respect to your personal data:

to request a copy of your personal data that we hold about you;

to request that we correct any personal data, if it is found to be inaccurate or out of date;

to request that your personal data is erased when it is no longer necessary for us to retain such data;

to withdraw your consent to processing at any time;

to request that we provide you with your personal data, and (where possible) transmit that data directly to another data controller (‘data portability’) – if the processing is based on consent, or is necessary for the performance of a contract with you (and, in either case, where the data is processed by automated means);

where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed upon further processing;

to object to the processing of personal data – if the processing is based on legitimate interests; the performance of a task in the public interest / exercise of official authority; direct marketing; or processing for the purposes of scientific / historical research and statistics;

to lodge a complaint with the Information Commissioner’s Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, we will provide you with a new notice explaining the new use prior to the commencement of the processing, and setting out the relevant purpose and processing conditions.

Whenever necessary, we will seek your consent prior to the commencement of the processing.

9. Contact details

To exercise any relevant right, to raise a query, or to make a complaint, please contact the PCC Secretary via secretary@allsaintspavement.co.uk

You can contact the Information Commissioner’s Office by the following means:

by telephone – 0303 123 3113

via the website – ico.org.uk/global/contact-us/contact-us-public/

by post – The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

The Parochial Church Council of All Saints, Pavement with St Crux and St Michael, Spurriergate

June 2023